FREE ACCOUNTING SOFTWARE

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Read below on how to use our Software or Click on image to view Video Tutorials
Free Accounting Software
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FREE VERSION (without runtime) : If you ?
have Microsoft Access 2007 or later
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FREE VERSION (runtime info) : If you do not have Microsoft Access 2007 or later  
installed on your Computer | Size 58.90 mb
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Upon Download, Installation and on Login with the right Admin Password 12345, The Accounting Software
opens up with the Form Keyboard; The main items on the KEYBOARD can be listed as below:

PURCHASE
SALES
RECEIPTS
PAYMENT
LEDGER
STATEMENT
ADMIN

Now, let us go through the above mentioned items one by one...

PURCHASE - Available in the Free Accounting Software Version.

On clicking the PURCHASE button the PURCHASE REGISTER form opens up, this form serves as a Purchase
Register, where Purchase Orders can be made or Purchase Invoice registered, In order to register a
Purchase, A Vendor / Supplier account should be created and the Purchasing materials added.

In order to register a Vendor / Supplier click on the VENDORS button on the bottom of the form, The
CONTACTS form will open up, click on the ADD button to add a new Vendor / Supplier or select a Vendor /
Supplier name and click on the Edit button to edit an already registered Vendor / Supplier. The Contact form
can also be used as a Contact Management Solution.

In order to register Materials, click on the MATERIALS button on the bottom of the form, the MATERIALS
form will open up. Click on the ADD button to add new Material or select a Material and click on the Edit
button to edit an already registered Material.

In the MATERIAL REGISTER form Combo fields like Category, brand, location etc, will require item to be
added before the items can be selected in the Combo fields. Just click on the button with the field names on
the left of these fields to add a new item to the combo fields.

Returning to the PURCHASE REGISTER, Select Vendor / Supplier in the Vendor ID field and continue with
entering data in all the other fields such as

Date > Date of Purchase
No. > Purchase Order Number
Vendor Ref. > Vendors / Suppliers Quotation ref. etc.
Bill nO. > Purchase Bill Number, if Purchase bill is entered
bD >  Purchase Bill Date, if Purchase bill is entered.
Notes. > Notes if any
Tr. > Type of Purchase Transaction, Cash, Credit etc.

After entering data in all the above fields, press tab or enter to come down to the Subform, where the
Material details are to be entered. Select the Material Code from the Combo field and all other details of the
materials will be auto filled, enter the Purchase quantity and tab on to the next field to select the next
material code. Select and enter all materials required with their respective ordering quantity.

The details in the Tax % (T%), Discount % (D%) and Cost field can be edited and changed to meet
requirements directly without going into the Materials form.

After entering all the Materials and their required quantities click on REFRESH button, and then click on the
Job or Local button in the Purchase Order section on the Ribbon (A collection of button on the top portion
of the Program) to preview and print Job or Local Purchase Order.

If you have entered a Purchase Bill and do not need a Purchase Order, click on the PURCHASE LOG button
on the right side of the PURCHASE REGISTER Form to preview and print a Purchase log...

SALES - Available in the Free Accounting Software Version.

On clicking the SALES button the SALES REGISTER form opens up, this form serves as a SALES Register,
where sales invoices can be made, In order to make a sale, A Customer account should be created,

In order to register a Customer click on the CUSTOMERS button on the bottom of the form, The CONTACTS
form will open up, click on the ADD button to add a new Customer or select a Customer name and click on
the Edit button to edit an already registered Customer, The Contact form is the same form used to register
Vendor / Supplier earlier and can also be used as a Contact Management Solution.

Returning to the SALES REGISTER, Select Customer in the Customer ID field and continue with entering
data in all the other fields such as

Date > Date of Sales
No. > Invoice Number
Ref/Others. > Customer LPO ref. etc.
Notes. > Notes if any
Sm. > Name of Salesman
Tr. > Type of Sales Transaction, Cash, Credit etc.

After entering data in all the above fields, press tab or enter to come down to the Subform, where the
Material details are to be entered. Select the Material Code from the Combo field and all other details of the
materials will be auto filled, enter the sales quantity and tab on to the next field to select the next material
code. Select and enter all materials required with their respective ordering quantity.

Ticking the Deduct column will change the invoice amount into minus amount transforming the invoice into a
Credit Note. The details in the Tax % (T%), Discount % (D%) and Price field can be edited and changed to
meet requirements directly without going into the Materials form.

After entering all the Materials and their required quantities click on REFRESH button, and then click on any
of the required invoice buttons on the SALES REGISTER FORM or on the Ribbon (A collection of button on
the top portion of the Program) to preview and print the Sales Invoice required. Materials will be available
for sales even if the Stock is zero or less than zero...

RECEIPTS - Not available in the Free Accounting Software Version.

On clicking the RECEIPTS button the RECEIPT REGISTER form opens up, Accounts Receivable is made
easier and dealt with in this form.

Select the name of the Customer from which money is received in the Received From combo field on the top
left of the RECEIPT REGISTER Form and tab on to enter the Amount, Remarks and proceed to the subform.

All the invoices made through the SALES REGISTER will be available in the subform, select the invoice
against which money is received and fill in the Receipt and Book column with the amount received and mode
of receipt respectively...

PAYMENT - Not available in the Free Accounting Software Version.

On clicking the PAYMENT button the PAYMENT REGISTER form opens up, Accounts Payable is made easier
and dealt with in this form.

Select the name of the Vendor / Supplier to which money is paid in the Paid To combo field on the top left of
the PAYMENT REGISTER Form and tab on to enter the Amount, Remarks and proceed to the subform.

All the Purchase Orders / Purchase Invoice made or entered through the PURCHASE REGISTER will be
available in the subform, select the order / invoice against which the payment is made and fill in the  
Payments and Book column with the paid amount and mode of payment respectively...

LEDGER - Not available in the Free Accounting Software Version.

On clicking the LEDGER button the GENERAL LEDGERS form opens up, expenses and other incomes related
to the business are recorded and accounted through this form.

Enter the date of the transaction in the box on the extreme left and tab on to proceed to the subform
where the details of expenses or incomes are entered.

Select the respective account head from the Code Combo box and proceed to enter the particulars, nature
of transaction and amount in their respective fields’ viz. Particulars, Book, Income or Expense...

STATEMENT - Not available in the Free Accounting Software Version.

On clicking the STATEMENT button the STATEMENTS & REPORTS form opens up, this form contains a
variety of reports which can be accessed by clicking on their respective buttons; the reports on the Form
are as below:

ITEM LIST
PRICE LIST
STOCK UPDATE
STOCK RE-ORDER
SALES STATEMENT
PURCHASE STATEMENT
SALES TAX
PURCHASE TAX
DAY BOOK & YEAR BOOK...

ADMIN - Available in the Free Accounting Software Version.

On clicking the ADMIN button the ADMINISTRATION form opens up, this is the form where new user
accounts are created, click on ADD USER and fill in the required fields to add new user. Existing users and
their permissions can be edited by selecting the user in the box on the bottom right and clicking on the
OPEN button.

The ADMIN form also provides links to open signature forms where sales invoice, purchase orders, receipt
vouchers, payment vouchers and journal vouchers can be signed to restrict further editing by users other
than with Admin Access...

Now log on to Icebergo and enjoy one of the Best Free Accounting Software for Shops and Small Business in Microsoft Access.
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Tags : Free Inventory Software, Free Invoicing Software, Free Billing Software and Free Accounting Software